Important note: In the interest of keeping this communication to a reasonable length, significant details are referenced below and in the hyperlinked documents. If you, or a Scout in your unit, is affected please read the entire message and all of the referenced text before proceeding.
In Occoneechee Council the procedure to request an extension is as follows:
1. The Scout, his parent or guardian, his unit leader, or a member of the unit committee may file the request. It is preferred that the request be made in the form of a letter that is signed and dated by the author.
2. The request must document the circumstances. Relevant information to include:
Date of birth
Date Life Scout was earned
Where is the Scout on the Trial to Eagle? What are the hurdle(s): The project? Specific Merit Badges? Given the situation with Covid-19 the team won’t need extensive documentation, but please be complete.
3. Submit the request to Mr. Ed Miller, the Council Advancement Committee Chair at email@example.com. CC Bill Stonecypher, the Shakori Eagle Chair (ShakoriEagleChair@gmail.com) and Steve Blanchard, Shakori Advancement Chair(Steve.G.Blanchard@gmail.com).
4. A subcommittee of two council advancement committee members with three years experience in evaluating Time Extensions will evaluate the request. The Scout will be notified of the decision.
Requirements to qualify for a time Extension – From: Bryan on Scouting March 25, 2020
“Normally granted only in rare circumstances, the BSA and its local councils will allow extensions for Life Scouts needing more time to finish their Eagle Scout requirements. The authority for councils to grant this extension is effective immediately and continues through Sept. 30, 2020.
Extensions also are available for Venturers needing to finish Summit Award requirements and Sea Scouts needing to finish Quartermaster Award requirements beyond their 21st birthday.
These extensions are reviewed case by case, and not all Scouts will qualify. To get an extension through a local council, Scouts must meet the following requirements:
It can be established that COVID-19 disruptions were the only circumstances that delayed work on Eagle Scout/Summit/Quartermaster advancement requirements, such as the service project or merit badges. If any other causes were involved, the extension request must go to the National Council following the process outlined in the Guide to Advancement.
Extensions shall only be granted to youth in Scouts BSA who have already achieved Life rank.
When the council receives a COVID-19-related request for a time extension, the council reviews the request and approves it if appropriate. A written response stating the outcome of the extension request must go to the youth. If approved, the notification must be attached to the youth’s Eagle/Summit/Quartermaster rank application.
For Eagle, the extension must not exceed 3 months from the youth’s 18th birthday; for Summit/Quartermaster, the extension must not exceed 3 months from the youth’s 21st.
Upon turning 18, the Scout must submit a completed adult application and successfully complete Youth Protection training. Their participant code will now be UP for SBSA or VP for Venturing and Sea Scouting.
Extension requests for more than 3 months beyond the youth’s 18th/21st birthday must be sent to the National Service Center following the process outlined in the GTA.”
- BSA FAQ on Advancement and Covid-19 (from which the Bryan on Scouting text, above is derived).
- Guide to Advancement
- Section 184.108.40.206 (Time Extensions)
Section 220.127.116.11 (Process for Submitting and Evaluating an Extension Request)
- Section 18.104.22.168 (Time Extensions)
For additional questions you may contact